New Facility Status field in Planon

What:

Planon is going to push the new Facility Status field into production for Properties, Construction History and Complexes.

When:

September 11th, 2025 @ 8:00 pm

Background:

The Facility Status field will be used to track the status of the facilities while they go through the phases of construction and their lifecycle. The user-defined status field will remain, but for Properties, Construction History and Complexes they will either be 'active' or 'inactive'.

Active - any facility that was ever studied, purchased, sold, planned, designed, constructed, razed, leased, being demolished, out of service.
Inactive - facilities that were combined into one facility number, historical complex placeholders or duplicate records from old systems.

The facility statuses will encompass all the statuses on the workflow diagram below. This will allow FIS to continue tracking the lifecycle of the facilities while at the same time allowing MSU users to select the facilities for their daily operations while the buildings are going through construction or demolition and aren't technically 'active' from a facility lifecycle standpoint.

Planon User Defined Status	Planon Facility Status	Description
ACTIVE	Plan/Study	Facility is currently being planned or studied (i.e. feasibility, site selection).
ACTIVE	Design	Facility is currently being designed.
ACTIVE	Construct	Facility is currently being constructed.
ACTIVE	Active	Facility is currently in-use.
ACTIVE	Out of service	Facility physically exists, but no longer in-use (no access, utilities, and/or maintenance).
ACTIVE	In demo	Facility is planned to be demolished or currently being demolished.
ACTIVE	Razed	Facility is demolished.
ACTIVE	Sold	Facility was once owned by MSU but sold.
ACTIVE	Lease expired/Terminated	Facility was once leased by MSU but is no longer.
ACTIVE	Never built	Facility was planned by MSU, but never built.
ACTIVE	Never purchased	Facility was planned to be purchased by MSU, but not bought.
INACTIVE	Inactive	Facility record was a valid record but has been merged with another facility or was created in error.

Actions:

On 9/12/2205 the facility status field was updated to match the user-defined status field for all the properties, construction histories and complexes.
In mid October, the user-defined status was changed to either active or inactive.
The new field will need to be pointed at anywhere that user-defined status was used for reporting.

Some examples of items that need updating (there are more...):

FIT Current Activity Reports
Facility Data Reporting
FIT buildings, Additions, Complexes
Records Project Database
Meridian look-up lists using buildings
Spartan Space
Maps
more....

Please reach out to fissupport@ipf.msu.edu with any questions or concerns.

Published: 9/11/2025 at 8:00 PM

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