Planon - Facility Status

FIT (Facility Information Tool)
In Planon we implemented a new status field used to track the status/phase of the facilities lifecycle.

What:
The new field is called Facility Status. This data was previously tracked in the User-defined Status field.

Background:
The Facility Status field will be used to track the status of the facilities while they go through the phases of construction and their lifecycle.  The user-defined status field will remain, but for Properties, Construction History and Complexes they will either be 'active' or 'inactive'.  
  • Active - any facility that was ever studied, purchased, sold, planned, designed, constructed, razed, leased, being demolished, out of service.
  • Inactive - facilities that were combined into one facility number, historical complex placeholders or duplicate records from old systems.

Why:
  • We added the new field because many users were running into issues if the facility was not in the 'active' status. They could not create orders, service requests, have the payroll and addressing systems find the correct buildings, etc.
  • It is important to track the phases of the building (see list below) for reporting and historical university data, but all of the statuses other than 'active' resulted in the facilities being unavailable in certain systems or in certain picker lists.
  • Making this change should resolve these issues by keeping the buildings in an active status throughout the lifecycle.

More Info:
Please see the news article below that goes into more detail about the change.

What to do:
  • If everything is working as expected, you likely don't need to do anything.

  • If any of the data in the systems you are maintaining is pointing to the User Defined Status field for Facilities Data in the EDW or Planon, you may need to switch to the Facility Status field.
  • You may also need to filter out any of the statuses that you don't want to appear for use in your specific area.
    • example: service requests should filter out buildings that are razed, never built, never purchased, lease expired/terminated

    • Planon User Defined Status
      Planon Facility Status
      Description
      ACTIVE
      Plan/Study
      Facility is currently being planned or studied (i.e. feasibility, site selection).
      ACTIVE
      Design
      Facility is currently being designed.
      ACTIVE
      Construct
      Facility is currently being constructed.
      ACTIVE
      Active
      Facility is currently in-use.
      ACTIVE
      Out of service
      Facility physically exists, but no longer in-use (no access, utilities, and/or maintenance).
      ACTIVE
      In demo
      Facility is planned to be demolished or currently being demolished.
      ACTIVE
      Razed
      Facility is demolished.
      ACTIVE
      Sold
      Facility was once owned by MSU but sold.
      ACTIVE
      Lease expired/Terminated
      Facility was once leased by MSU but is no longer.
      ACTIVE
      Never built
      Facility was planned by MSU, but never built.
      ACTIVE
      Never purchased
      Facility was planned to be purchased by MSU, but not bought.
      INACTIVE
      Inactive
      Facility record was a valid record but has been merged with another facility or was created in error.


Please reach out to fissupport@ipf.msu.edu with any questions or concerns.

Article ID: 220, , Modified: 10/30/2025 at 1:26 PM

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